Privacy & Cookie Statement

Privacy  & Cookies
 

Your privacy is important for us. Therefore, we protect the personal details you provide us. Here you will find how we use and process your personal information and how we make use of cookies.

We collect three types of data on our platform. The legal base for the processing of personal information, is that, primarily, processing is necessary for the provision of our service in accordance with the General Conditions of ScanMovers and that the processing takes place within the framework of the legitimate interests of ScanMovers, which will be further explained in the "Privacy" section of this privacy policy. We can also process data if you have givenus  permission for it and, when appropriate, we ask for it. 

 

ScanMovers offers the possibility to book a moving company online via our website. In the future, these services could also be offered via other online platforms, such as partner websites and social media. The information presented below applies to all platforms. ScanMovers can update the Privacy and Cookies from time to time, so visit this page regularly to keep up to date. If you do not agree with these Privacy and Cookies Terms, then we kindly ask you to stop using our services. 

 

Privacy

When you start with a request for a moving quote, you will be asked to enter your name, start- and end address, move date and items to be moved. This information is needed so based on the information, movers can send you a quote. Your phone number, name and email address are also requested for this process, these are only shared with moving companies that have issued a quote, so that they can go through the quote with you. This is necessary because of the complex nature of a move. The details of the move, such as the final date or additional items that you still have to communicate, can also be discussed.

When you visit our website we may collect certain information, such as your IP address, which browser you use, your language settings and the pages (on our website) that have been shown to you. In addition, we may receive information when you use certain social media. We also use Hotjar to observe customer behavior and analyze opportunities for improvements on our website. 

 

Why does ScanMovers collect, use and share your personal information?

Reservations: First of all, we use your personal information to complete your online reservation for a moving company and forward this information to the mover you have chosen.

Reviews: We invite you to leave a review about the moving company that executed your move. This way, you help other people who are moving to determine which moving company is best fitting for them. We also ask you to review our platform and service in a separate review, so we can make improvements and resolve any complaints immediately.

 

Marketing activities: We also use your information for marketing activities, insofar as permitted by law.

For example:

When you fill in an application, we can use your contact information to make you offers, for additional services such as taking out a new energy or cable contract during the process.

Depending on the information you share with us, we may show you personalized offers on the ScanMovers website, in mobile apps or on third party websites, including social media websites. These can be offers that you can book directly on the ScanMovers website. 

 

Other communication: There may be other moments, that we can get in touch with you via e-mail, post, telephone or text message. This depends on the contact information that you share with us. There may be a number of reasons for this:

 We may have to respond to requests or questions you have asked.

 If you have not completed your application online, we can send an e-mail or call you with a reminder to continue with your application, possibly with help from us. We think this service is useful because it allows you to continue with your application without having to re-search for a moving company and fill out a form again. Also, a request for a move is often experienced as complex, therefore, we are happy to help.

 If you have used our services, we can send you a survey or invite you to write a review about your experience with ScanMovers and the mover you booked.

 We can also send you other information that is related to your request or booking. 

 

Market research: Sometimes we ask our customers if they want to participate in market research. The personal information you give us during this market research will only be used with your permission.

Fraud detection and prevention: We may use personal information to detect and prevent fraud and other illegal or unwanted activities.

Improving our services: Finally, we use personal information for analytical purposes, to improve our services, to improve the user experience and to improve the functionality and quality of our online booking services.

Algorithm: ScanMovers uses data about the moving of its customers to improve and optimize the pricing algorithm. These are all data that are left behind when making an application via the ScanMovers website, that influence the price. This enables ScanMovers to continuously improve its services in the future. 

 

How long does ScanMovers store your data?

ScanMovers only stores the application data (such as: zip code, city, province, country, furniture, number of rooms, number of residents) for an indefinite time, because of the price algorithm on our website and to improve our customer experience. Customer data is stored for a certain period of time for satisfaction surveys, learning and training purposes and in a single case because the transfer takes place within the next 2 years. This data including your name and contact details which are pseudonymised after 2 years and anonymized after 5 years. ScanMovers has a processing agreement with every moving company that includes this process too. 

 

How does ScanMovers use social media?

We use social media to promote, improve and facilitate our service and our partners. ScanMovers also uses social media, by maintaining accounts on multiple social media sites. These social media services enable you to share information with ScanMovers. When you register with a social media app, you will be told what information will be shared with ScanMovers. The information you indicate you want to share with us, can be basic information available on your social media profile, e-mail address, status updates and your friends list. This information is necessary to provide a unique user experience in the app and on our websites. This allows them our platforms to be personalized to meet your needs and our services to be improved. 

 

How does ScanMovers share your information with third parties?

In certain circumstances we may share your personal information with third parties.

The mover you booked: In order to complete your booking, we must send relevant information to the movers that you have in mind. This may include your name, your contact information, all information about the relocation and the preferences that you have indicated during your booking, such as the moving date and time. Due to the often complex nature of a relocation, it may be necessary to first discuss details of the offer, but also other details such as a parking permit or the final date of the move. This can strongly influence the final choice of the customer.

This information can also be used by ScanMovers or the landlord to offer you personalized offers that are related to the move. 

External service providers: We can use external service providers to process your personal information for the purposes described above. We also work with external advertising networks to promote our moving companies and service on other platforms. Finally, we can engage external parties for analytical purposes. These external parties are bound by confidentiality statements and will not use your information for matters that are different from those described above.

Authorities: We may share your personal information with the government or authorities conducting an investigation if required by law. This can be a court order, a summons, and demands from legal processes and investigations. We can also release your personal information if it is strictly necessary for the prevention, detection or prosecution of criminal cases. 

Our business partners: In the future, we will work with partner websites all over Europe, to promote our service and offers on our website. If you make a booking through one of our business partners, certain personal information you provide to them may be shared with us. We can also share information with the business partner, for example; information about your move, so that you can manage your booking and they can answer questions about your booking and carry out marketing activities. In this context, your information is guaranteed safe, through the privacy rules of these business partners.

 

How does ScanMovers use mobile devices?

ScanMovers offers a specially adapted mobile version of our regular website. This mobile version collects and processes your personal information in the same way as our website - and they allow you to use location services to find movers in the area. 

 

How does ScanMovers use reviews and other information related to destinations that we share with you?

After you have moved with a moving company via our platform, you will receive an invitation to write a review. This may ask for information about the customer-friendliness of the mover, the punctuality, whether there is damage, and the final price in case of a move based on an hourly rate. If you do not want your name to be displayed, you can indicate that, so your review will be posted anonymously. By completing a review you agree with the fact that it can be shown on, among other things, the relevant movers' information page and on our websites, our social media accounts, or on the website of the mover. As a result, other people and companies that are planning on moving, have access to information about the quality and services of the mover through whom you have moved.

If you indicate that a review was useful - or not useful - then this can be merged with feedback provided by other customers, and used to sort the reviews in order of relevance. We may use the information in your lists, or other information about destinations that you have shared with us, to present them anonymously, and help other people who are moving to choose a suitable destination. 

 

Cookies

What is a cookie?
A cookie is a small piece of data that a website places on your computer. These Privacy and Cookies Terms apply to cookies and similar technology (from here referred to as "cookies")

Why do websites use cookies?
Websites have no memory. If you surf on different pages of the website you will not be recognized as the same user on those pages. With cookies your browser can be recognized by the website. In short, cookies are mainly used to remember the choices you make, such as your preferred language. Cookies also ensure that you are recognized when you return to the website. 

Do all cookies do the same?

No, there are different types of cookies and different ways to use cookies. Cookies can be classified on the basis of their function, life time and the party that places the cookies on a website.

How does ScanMovers use cookies or how will ScanMovers use cookies?

On our website the following types of cookies are used:
Technical cookies: We strive to offer our visitors an advanced and user-friendly website that automatically adapts to their needs and wishes. We use technical cookies to show you our website, to keep the website functioning correctly, to create your user account, to log you in and to manage your request and booking. These technical cookies are absolutely necessary for our website to function properly. 

Functional cookies: We also use functional cookies to remember your personal preferences and to help you use the website effectively and efficiently, for example; remembering the mover's profiles you have looked up, your search history and the cities you have searched for to find a mover. These functional cookies are not strictly necessary for the website to function properly, but they add functionality and improve your user experience.

Analytical cookies: We use these cookies to understand how our visitors use the website, to find out what works and what does not, to optimize and improve the website and to make sure that we are still interesting and relevant. The information we collect is the web pages you have visited, which forwarding or exit pages you have visited and left, which platform type you used, your date and time format, and details such as the number of clicks you make on a particular page, your mouse movements and scrolling movements, the keywords you use and the text you type while using our website. We also use analytical cookies as part of our online advertising campaigns, to gain insight into how users interact with our website after an online advertisement has been shown, possibly also including advertisements shown on websites of third parties. We do not know who you are, and only collect anonymous data. 

Commercial cookies: We use cookies from third parties and our own cookies to show ScanMovers advertisements. This is called "retargeting" and is based on your search and browsing behavior on our website, for example on the cities you have searched for, the moving companies that you have viewed and the prices you were shown.

How long do the ScanMovers cookies remain active?

The cookies we use have a varying lifespan. The maximum lifetime that we use for some is five years from your last visit to the website. You can remove all cookies from your browser whenever you want.

How can you recognize ScanMovers cookies?

You can find our cookies in your browser settings. 

Does ScanMovers use cookies from external parties?

Yes, ScanMovers uses the services of reliable and well-known online advertising and marketing companies. ScanMovers can also use external parties for analytical purposes; to use their services, these companies must place cookies.

The providers we use are aimed at clarifying all processes for consumers and setting up the right information management processes and standards.

If you want to manage the data collection for analytical purposes by Google Analytics, you can click on the following link: Google Analytics Opt-out Browser Add-on.

Who has access to the information in the ScanMovers cookies?

Only a part of ScanMovers employees has access to the ScanMovers cookies. Cookies placed by external companies can be viewed by these external companies. 

How can you manage your cookie preferences?

You can indicate in your browser settings in Internet Explorer, Safari, Firefox or Chrome, which cookies you want to accept and which you want to reject. Where these settings are exactly, depends on which browser you use. Use the "Help" function in your browser to find the settings you need.

If you choose not to accept certain cookies, you can not use some functions on our website. And if you deregister from an online advertising network that does not mean that you no longer receive online advertisements or are part of market analyzes. It only means that the network you have unsubscribed from will no longer send personalized ads for your web preferences and browser patterns. 

Does ScanMovers use web beacons?

Just like with cookies, ScanMovers occasionally uses web beacons. A web beacon is a small image of just 1 pixel that comes to your computer as part of a web page or an HTML e-mail message. These pixels are used directly or via service providers as part of our online advertisements on our website or on the websites of external parties, to find out whether a user who sees an advertisement actually makes a booking; to track the conversion of partner websites and to track users' navigation patterns so that we can provide the best services to you.

Children

The services offered by ScanMovers are not intended for children under the age of 18. The use of any of our services is only permitted after the explicit consent of a parent or guardian. When we receive information from someone under the age of 18, we have the right to remove it. 

 

Contact

How can you manage the personal information you have given to ScanMovers?

You always have the right to view, edit and delete the personal information we have about you. You can request an overview of your personal data by sending an e-mail to info@scanmovers.com. Put "Edit or delete personal information" in the subject field and send a copy of your identity card so that we can prevent individuals from using your personal information without authorization.

If the personal information is incorrect, we will update it after you have indicated it to us. You can also have your personal information removed from our customer database by sending an e-mail to info@scanmovers.com. However, we may have to retain certain information for legal or administrative reasons, such as our fraudulent activity file.

Who is responsible for processing personal information on the ScanMovers website and apps?

ScanMovers is responsible for the processing of personal information on the website and the mobile apps. 

 

Connected moving companies


Moving companies receive personal data from potential customers after the application has been activated. ScanMovers has an agreement with all affiliated moving companies which states that they take care of data protection and anonymisation. Naturally, the right of inspection, editing and removal, also applies here as soon as the customer indicates that he/she wishes to exercise this right. ScanMovers can not be held responsible for negligence or any leaks among its partners. However, ScanMovers performs periodic inspections by means of a reminder to check whether the parties comply with the concluded agreement.

H1 - One Stop Webshop

This information is stored on the server of H1-Group B.V,, a private company that falls under Dutch law and has its head office at Marconistraat 16, 3029 AK Rotterdam.

Other business partners

Only with the consent of the customer, we pass on information to our partners for additional services such as comparing energy, buying moving boxes and other services in the vocal shop. They will make their privacy statement known by permission. Again, you must expressly agree to this.

 

Would you have any remarks or suggestions on our privacy & cookie statement, please send an email to info@scanmovers.com

 

 

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